State Contracts and E-rate
Message Posted January 8, 2002
This e-mail contains specific information regarding which state contracts are available for Year 5 E-rate purchases, as well as some general information regarding filing 471's from state contracts.
~PEPPM Contract~
As in previous years, the PA Department of Education and the Central Susquehanna Intermediate Unit have filed a Form 470 for the PEPPM contracts. Schools and libraries that would like to purchase and take receipt of an E-rate eligible item from PEPPM after July 1, 2002 may simply file one form, the Form 471, after a purchase order or contract has been established for that product. http://www.peppm.org/pa/default.htm
Important:
Last year's PEPPM contract (2001) was awarded for 2 years, ending December 31, 2002. Several additional vendors were brought on to the contract for the 2002 year, and those vendors are listed below. Because the 2001 and 2002 vendors have separate E-rate 470 filings, you must be careful to use the 470# and Allowable Contract Date for that particular year’s vendor. How will you know? When you click on the product line for each product, the pertinent information will be displayed to be used in the Form 471, Block 5. Or, you can just assume that if the vendor is not listed below, then it's a 2001 PEPPM vendor and use that information.
If you are purchasing from a 2001 vendor, you should use:
470 # 926290000296668
Allowable Contract Date: 10/24/2000
If you are purchasing from a 2002 vendor, you should use:
470 # 942050000369698
Allowable Contract Date: 11/07/2001
2002 PEPPM Vendors
Anchor Pad, Casio, Inc., Centrinity, Classlink Technologies, COMDIAL, Dell, EiKi SMC Networks, Inc., Encyclopedia Britannica, Inc., Fortress Grand Corp., Grolier Educational, Hitachi Software Engineering, Internet Security Systems (ISS), Iwatsu America Corp., Learning.com, MiLAN Technology Netgear, Nokia Internet Communications, Polyvision, SmartStuff Software, SonicWALL, Spectra Link, Surf Control, Texas Instruments, and Vericept
Assistance with filing the Form 471 for PEPPM items can be obtained from CSIU staff by calling (570) 523-1155 ext. 2144.
~DGS 5850-01 State Contract~
Although very few schools ever purchase from the state DGS (Dept. of General Services) contract for Microcomputers, LAN Hardware and Peripherals using the piggyback provisions, we again have filed a 470 this year for that contract. Specific vendor lines are available for viewing at: http://www.dgs.state.pa.us/comod/contracts/585001/items.pdf.
If you would like to purchase from the state DGS contract, the 470 Application Number is: 122790000391222 the Allowable Contract Date is: 01/01/2002
Remember that all information on the Funding Request (Block 5) should be local information
(contract signing date, expiration date, contract dates, etc.) -- except for the 470 Application Number and the Allowable Contract Date.
Specific questions relating to purchasing using the piggyback provision
should be made to: Jim Gilbert at DGS (717) 705-0564.
~IU 13 Software Contract~
Although most software available through IU 13 is not E-rate eligible, certain items such as networking software and associated CALs ARE eligible. Therefore, we have posted a 470 for these software items. Please note: no hardware is available from IU 13 this year.
470 # 345280000361263
Allowable Contract Date: 08/28/2001
~General State Contract 471 Filing Advice~
The essential information you will need to complete Block 5 for a 471 that is being filed as a result of a state-filed 470 is as follows:
# 12: 470 Application Number: Use one of the numbers listed above.
# 15: Contract Number: Purchase order number or contract number from
agreement that YOU sign with vendor from a state contract - not a state contract number.
# 17: Allowable Contract Date: Use one of the dates listed above.
# 18: Contract Award Date: Date of purchase order or signing of contract
with vendor from a state contract (must be after the Allowable Contract Date, but before you send in your 471.)
# 19a: Service Start Date: 07/01/2002 (always use this date for all Year 5 services)
# 19b: Service End Date: 09/30/2003 (always use this date for all Year 5 Internal Connections)
# 20: Contract Expiration Date: You have a choice. Use either the date that you expect to receive service or product that was purchased from a state contract vendor (must be between 07/01/2002 and 09/30/2003), or simply use the date of 09/30/2003, the last possible date to receive merchandise for year 5.
Julie Tritt Schell
Director, Office of Educational Technology
Pennsylvania Department of Education
(717) 705-4486
(717) 787-7222 - fax
www.L2L.org
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