Information for E-rate Eligible State Master Contracts Listed for Year 6
Message Posted December 4, 2002
As you know the only way an E-rate applicant can submit a Form 471 without submitting a 470 is when someone else submits the 470 on your behalf. Such is the situation with several state master contracts that schools are eligible to purchase from -- we have posted 470s for these contracts and schools simply may submit the 471 within the current window.
Below is information relating to each contract. If you have any questions about filing for E-rate, please contact me. If you have questions about the particular contract, please contact the person listed after each section.
YEAR 6 PEPPM INFORMATION
As in previous years, the PA Department of Education and the Central Susquehanna Intermediate Unit have filed a Form 470 for the PEPPM contracts. Schools and libraries that would like to purchase and take receipt of an E-rate eligible item from PEPPM after July 1, 2003 may simply file one form, the Form 471, after a purchase order or contract has been established for that product. The Form 471 filing window is currently open and thus Form 471 applications may be submitted immediately. The final day that applications can be postmarked for Year 6 is February 6, 2003. The vendor list is located at: www.peppm.org/pa/default.htm
Important:
Several vendor contracts have been extended for one year, and other new vendor contracts have been signed. Because of this, vendors have different Form 470 Application Numbers and Allowable Contract Dates so it is very important to use the correct information when filing your Form 471. How will you know which information to use? The PEPPM website shows the following information for each product (and the state E-rate website will show a spreadsheet with the information shortly):
Product Line Name
Product Line Description
Bidder Information
470 Application Number
Allowable Contract Date
You will note that Dell products are being provided by Data Networks of America through PEPPM, but Apple products are not on PEPPM this year. You may purchase E-rate eligible Apple products from the state DGS 5850-01 contract (see below).
Also, the essential information you will need to complete Block 5 for the Form 471 is as follows:
471, Block 5 Information
# 12: 470 Application Number for the PEPPM contract is: Use pertinent 470 # from spreadsheet.
# 15: Contract Number: Purchase order number or contract number from agreement that YOU sign with vendor from PEPPM contract – not a PEPPM contract number.
# 17: Allowable Contract Date: Use pertinent ACD from spreadsheet.
# 18: Contract Award Date: Date of purchase order or signing of contract with vendor from PEPPM contract (must be between today and date you sign your 471)
# 19: Service Start Date: 07/01/2003 (always use this number for all Year 6 Form 471s)
# 20: Contract Expiration Date: Date that you expect to receive service or product that was purchased from a PEPPM vendor (must be between 07/01/2002 and 09/30/2003), or simply use the date of 09/30/2004, the last possible date to receive merchandise for year 6.
Applicants can complete the Form 471 online (link to: www.sl.universalservice.org/menu.asp) or download the form at: www.sl.universalservice.org/form/ and submit by mail. Assistance with
filing the Form 471 for PEPPM 2002/2003 items will be provided by Central Susquehanna Intermediate Unit staff by calling (570) 523-1155 ext. 2144.
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DGS 5850-01 CONTRACT
Although few schools purchase from the state DGS (Dept. of General Services) contract for Microcomputers, LAN Hardware and Peripherals using the piggyback provisions, we have filed an E-rate Form 470 for that contract.
Specific vendor lines are available for viewing at: www.dgsapp.state.pa.us/comod/Contracts/585001/585001.asp
If you would like to purchase from the state DGS contract,
* the 470 Application Number is: 573640000313593
* the Allowable Contract Date is: 12/20/2000
Because the Allowable Contract Date has passed, schools and libraries my use this contract to submit Form 471's immediately. Remember that all information on the Funding Request (Block 5) should be local information (contract signing date, expiration date, contract dates, etc.) -- except for the 470 Application Number and the Allowable Contract Date.
Specific questions relating to purchasing using the piggyback provision should be made to: Jim Gilbert at DGS (Phone) 717.705.0564.
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STATE MICROSOFT CONTRACT
Schools and libraries are eligible to purchase from the state's Microsoft Software Contract that is administered through IU 13. And because network operating software is an eligible E-rate product, we have posted a Form 470 for this contract.
Specific information about the software and prices is available at the IU 13 website:
www.iu13.k12.pa.us/tech_software_microsoft.shtml.
If you would like to purchase from the state Microsoft Software Contract, use the following information for your Form 471:
* the 470 Application Number is: 345280000361263
* the Allowable Contract Date is: 08/28/2001
Because the Allowable Contract Date has passed, schools and libraries my use this contract to submit Form 471's immediately. Remember that all information on the Funding Request (Block 5) should be local information (contract signing date, expiration date, contract dates, etc.) -- except for the 470 Application Number and the Allowable Contract Date.
Specific questions relating to purchasing using the Microsoft contract should be made to: Karen Oberly at (voice) 717.560.4682 or (email) karen_oberly@iu13.org
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STATE ITQ CONTRACT FOR IT MASTER SERVICES
Schools and libraries are eligible to purchase from the state's ITQ Contract using the piggyback provisions. And because one of the ITQ Contracts is for IT Master Services (including LAN Services) we have posted a Form 470 for this contract.
Specific information about vendors, prices and services is available at the ITQ website: www.itq.state.pa.us.
If you would like to purchase from the state ITQ contract, use the following information for your Form 471:
* the 470 Application Number is: 836250000295852
* the Allowable Contract Date is: 11/18/2000
Because the Allowable Contract Date has passed, schools and libraries my use this contract to submit Form 471's immediately. Remember that all information on the Funding Request (Block 5) should be local information (contract signing date, expiration date, contract dates, etc.) -- except for the 470 Application Number and the Allowable Contract Date.
Specific questions relating to purchasing using the ITQ contract should be made to:
Paul F. Bluhm, pbluhm@state.pa.us
IT Project Manager
Phone (717) 705-1630
Julie Tritt Schell
jtschell@comcast.net
(717) 730.7133 (voice)
(717) 730.9060 (fax)
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