Year 7 E-rate Information for PEPPM Contract
~ Slight Different Procedures; Please Read Carefully ~
Message Posted January 14, 2004
As you know, the only way an E-rate applicant can submit a Form 471 without
submitting a 470 is when someone else submits the 470 on your behalf. Such
is the situation with the state's PEPPM contract for internal connections.
As in previous years, the PA Department of Education has filed a Form 470
for the PEPPM contracts. Schools (both public and nonpublic) and libraries
that would like to purchase and take receipt of an E-rate eligible item from
PEPPM on or after July 1, 2004 may now simply file one form, the Form 471.
The Form 471 filing window is currently open and thus Form 471 applications
may be submitted immediately. The final day that applications can be
postmarked for Year 7 is February 4, 2004. The new vendor/price list is
posted on the PEPPM website (www.peppm.org/pa/default.htm) and the pertinent
E-rate information needed for the Form 471, Block 5 is listed below.
** Important: Beginning with Year 7, the SLD is requiring binding contracts
for all services or equipment. The only exceptions to this are for one-year
tariffed or MTM services, or where state master contracts (such as PEPPM)
are being used. In the cases where PEPPM is being used, the SLD is no
longer requiring contracts or purchase orders to be issued before the 471 is
filed because the PEPPM contract IS the contract. Therefore all of the
information below is based on the PEPPM contract, not on your local
contracts/purchase orders, as had been the case in previous filing years.
Purchase orders, however, must be issued in order to actually order the
products (on or after July 1, 2004).
Purchase Orders
If your purchase is contingent on E-rate funding, a purchase order should
be faxed after your funding commitment decision has been made by the SLD, or
after July 1, 2004, whichever is later.
If you would like to purchase equipment regardless of E-rate approval, you
should submit your purchase order to PEPPM anytime after July 1, 2004. When
your E-rate approval is received later, you can then simply seek
reimbursement using a BEAR form.
The purchase order should be for the full amount of the equipment, not for
the E-rate non-discounted amount. Further, the P.O. should clearly state
that this is an E-rate item, and include the Funding Request Number (FRN)
pertaining to that piece of equipment. In addition, if the P.O. is issued
after a funding commitment decision is issued by the SLD, the P.O. should
specifically state whether you would like to receive a discounted invoice
(where you would just pay the non-discounted portion and the vendor would
seek reimbursement from the SLD).
Optional Letters of Intent
Although it is not a requirement, applicants that wish to provide a
'heads-up' to vendors of the equipment that is being submitted on their Year
7 Form 471 requests, should complete a non-binding Letter of Intent. A
template for such an LOI is posted on the PEPPM website. Such Letters
should be mailed directly to the vendor that is listed as the SPIN on the
application -- they should not be faxed to PEPPM. The LOI does not replace
a purchase order (see P.O. instructions above).
Below is pertinent information relating to the PEPPM contract that should be
used to complete the Form 471, Block 5:
# 12: 470 Application Number for the PEPPM contract is: 169310000459211
# 15: Contract Number: PEPPM State Contract 2004
# 17: Allowable Contract Date: 10/28/2003
# 18: Contract Award Date: 11/20/2003
# 19: Service Start Date: 07/01/2004 (always use this number for all Year
7 Form 471s)
# 20: Contract Expiration Date: 12/31/2006
Applicants can complete the Form 471 online (link to:
www.sl.universalservice.org/menu.asp) or download the form at:
www.sl.universalservice.org/form/ and submit by mail. Assistance with
filing the Form 471 for PEPPM 2004/2005 items will be provided by Central
Susquehanna Intermediate Unit staff by calling (570) 523-1155 ext. 2144.
Julie Tritt Schell
jtschell@comcast.net
(717) 730.7133 (voice)
(717) 730.9060 (fax)
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