Home - Click Here

Listserve Archives
2013
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
2001
2000
1999
1998

Year 7 E-rate Information for PEPPM Contract
~ Slight Different Procedures; Please Read Carefully ~

Message Posted January 14, 2004

        As you know, the only way an E-rate applicant can submit a Form 471 without
submitting a 470 is when someone else submits the 470 on your behalf.  Such

is the situation with the state's PEPPM contract for internal connections.

As in previous years, the PA Department of Education has filed a Form 470

for the PEPPM contracts.  Schools (both public and nonpublic) and libraries

that would like to purchase and take receipt of an E-rate eligible item from

PEPPM on or after July 1, 2004 may now simply file one form, the Form 471.

The Form 471 filing window is currently open and thus Form 471 applications

may be submitted immediately. The final day that applications can be

postmarked for Year 7 is February 4, 2004.  The new vendor/price list is

posted on the PEPPM website (www.peppm.org/pa/default.htm) and the pertinent

E-rate information needed for the Form 471, Block 5 is listed below.

** Important:  Beginning with Year 7, the SLD is requiring binding contracts
for all services or equipment.  The only exceptions to this are for one-year

tariffed or MTM services, or where state master contracts (such as PEPPM)

are being used.  In the cases where PEPPM is being used, the SLD is no

longer requiring contracts or purchase orders to be issued before the 471 is

filed because the PEPPM contract IS the contract.  Therefore all of the

information below is based on the PEPPM contract, not on your local

contracts/purchase orders, as had been the case in previous filing years.

Purchase orders, however, must be issued in order to actually order the

products (on or after July 1, 2004).

Purchase Orders
        If your purchase is contingent on E-rate funding, a purchase order should

be faxed after your funding commitment decision has been made by the SLD, or

after July 1, 2004, whichever is later.

        If you would like to purchase equipment regardless of E-rate approval, you
should submit your purchase order to PEPPM anytime after July 1, 2004.  When

your E-rate approval is received later, you can then simply seek

reimbursement using a BEAR form.

        The purchase order should be for the full amount of the equipment, not for
the E-rate non-discounted amount.  Further, the P.O. should clearly state

that this is an E-rate item, and include the Funding Request Number (FRN)

pertaining to that piece of equipment.  In addition, if the P.O. is issued

after a funding commitment decision is issued by the SLD, the P.O. should

specifically state whether you would like to receive a discounted invoice

(where you would just pay the non-discounted portion and the vendor would

seek reimbursement from the SLD).

Optional Letters of Intent
        Although it is not a requirement, applicants that wish to provide a

'heads-up' to vendors of the equipment that is being submitted on their Year

7 Form 471 requests, should complete a non-binding Letter of Intent.  A

template for such an LOI is posted on the PEPPM website.  Such Letters

should be mailed directly to the vendor that is listed as the SPIN on the

application -- they should not be faxed to PEPPM.  The LOI does not replace

a purchase order (see P.O. instructions above).

Below is pertinent information relating to the PEPPM contract that should be
used to complete the Form 471, Block 5:

# 12: 470 Application Number for the PEPPM contract is:    169310000459211

# 15: Contract Number:  PEPPM State Contract 2004

# 17: Allowable Contract Date:  10/28/2003

# 18: Contract Award Date:  11/20/2003

# 19: Service Start Date:  07/01/2004  (always use this number for all Year
7 Form 471s)

# 20: Contract Expiration Date:  12/31/2006

Applicants can complete the Form 471 online (link to:
www.sl.universalservice.org/menu.asp) or download the form at:

www.sl.universalservice.org/form/  and submit by mail.  Assistance with

filing the Form 471 for PEPPM 2004/2005 items will be provided by Central

Susquehanna Intermediate Unit staff by calling (570) 523-1155 ext. 2144.

Julie Tritt Schell

jtschell@comcast.net
(717) 730.7133 (voice)
(717) 730.9060 (fax)

Listserve Archives Main