Changing Contacts on E-rate Forms
Applicants Can Now Change Contact Info on E-rate Forms and in SLD Database
Message Posted August 5, 2003
This is the time of year that many schools and libraries experience change in the staff that complete the annual E-rate forms. To enable applicants to change the contact names on the forms and in the SLD's databases, they have just provided a much-needed mechanism to do so. Applicants can now make changes to certain Block 1 contact information of most SLD forms post-commitment (that is, after a Funding Commitment Decision Letter has been issued for their Form 471). The following information can be changed:
- Entity’s Street Address, P.O. Box, or Route Number, City, State, Zip Code Entity’s Telephone Number Entity’s Fax Number Entity’s E-mail Address Contact Person’s Name Contact Person’s Street Address, P.O. Box, or Route Number, City, State, Zip Contact Person’s Telephone Number Contact Person’s Fax Number Contact Person’s E-mail Address Holiday/vacation/summer contact information (Form 471, Block 1, Item 6f) Preferred mode of contact (if applicable)
- Alternate (technical) Contact Person’s Name, Title, Telephone Number, Fax Number, Email Address (Form 470, Block 2, Item 11)
A request for change of contact information can be processed for an active form. A request can also be processed to permanently change one or more of these items in the SLD database. (Note that information on preferred mode of contact is stored separately for each form and is NOT captured in the SLD database.) If a change in contact information is made in the SLD database, the new information will prepopulate any forms filed online, and may be used to communicate with applicants in place of the previous information. Allowable changes to Form 470 contact information will be processed once the ability to post a Form 470 for the Funding Year referenced on the Form 470 is no longer available. CONTACT INFORMATION CHANGE REQUESTTo request a change of contact information, send a request via your organization’s e-mail account or on your organization’s letterhead to the SLD detailing your request. You must include the following information for EACH form for which a change is being requested:
- Form Application Number Entity Number Item number(s) and Item name(s) of information to be changed, including both the old information and the new information for that Item Signature and title of authorized person submitting this change request on behalf of the applicant. E-mail signatures must include the name and title of the person authorized to submit the request.
- Contact phone number and e-mail address, if available, of person who can discuss this request.
To request a permanent change of contact information to the SLD database, send a request via your organization’s e-mail account or on your organization’s letterhead to the SLD detailing your request. You must include the following information:
- Form 471 Application Number for a funded Form 471 Entity Number Item number(s) and Item name(s) of information to be changed, including both the old information and the new information for that Item Signature and title of authorized person submitting this change request on behalf of the applicant E-mail signatures must include the name and title of the person authorized to submit the request
- Contact phone number and e-mail address, if available, of person who can discuss this request
To submit your letter by fax, use the following fax number: (973) 599-6526 To submit your request on paper, use the following address: Contact Information Change RequestSchools and Libraries DivisionBox 125 – Correspondence Unit80 South Jefferson RoadWhippany, NJ 07981
The contact person will be notified using the preferred mode of contact (as indicated on the updated form) when the change request has been processed.
Julie Tritt Schell
jtschell@comcast.net
(717) 730.7133 (voice)
(717) 730.9060 (fax)
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