December 5, 2017<\/p>\n
Attached:\u00a0Entering Enrollment-NSLP Data in EPC Profiles FY 2018<\/a> ~ Schools and Libraries Should Update EPC Profile Data Now ~ The Funding Year 2018 E-rate \u201dAdmin Window\u201d is now open!\u00a0 That means it\u2019s time that schools must update the enrollment\/NSLP data in each of their schools\u2019 EPC profiles and add any new schools\/admin buildings (libraries do not enter NSLP data, but should update any changes to square footage of their buildings).\u00a0 After the Admin Window closes, the data will be \u201clocked down\u201d and it will not be possible to update this data in the EPC profiles because that data will be linked to active library and consortia applications.\u00a0 The Admin Window deadline has not yet been announced, but I expect it to be the first week in January, which means you should update this data before leaving for the holiday break. \u00a0As soon as the Admin Window closes, the Form 471 Filing Window for FY 2018 will open.<\/p>\n IMPORTANT AND GOOD NEWS<\/strong>:\u00a0 The official<\/em> PDE NSLP Data File will not be released until mid-January (at the earliest); but, the PDE Bureau of Food and Nutrition has provided us with the unofficial data that was submitted by each LEA on their October 2017 NSLP Claim Form (which is the month that goes into the official data file).\u00a0 I made this request of PDE because I thought it would be easier than having every PA LEA contact their food service director to request the data that had been submitted.\u00a0 Official disclaimer:\u00a0 LEAs technically have until December 30, 2017 to make revisions to this data in the PDE PEARS system, and therefore there\u2019s a chance<\/em> that this data could change from the official data that is submitted to USAC.<\/p>\n Details about the Data:<\/strong> The data that you will use is on the 1st<\/sup> tab (named:\u00a0 Oct 2017 NSLP Draft Data), which contains the Enrollment and NSLP that should be used in each school\u2019s EPC profile.\u00a0 If a school is a CEP-participating school, they will use the Enrollment and CEP Percentage shown on the spreadsheet (note, this is technically the Identified Student Percentage, but USAC calls it the CEP Percentage).<\/p>\n Some Missing Data:<\/strong>\u00a0 There are 93 LEAs that have not yet submitted their October 2017 NSLP Claim Forms to PDE, and I\u2019ve listed those entities on the 2nd<\/sup> tab in the spreadsheet file (named: No Oct 2017 Claim Form).\u00a0 If your LEA\u2019s name is on this \u201cnon-filer\u201d list, you should contact your Food Service Director and remind them to file this October 2017 claim form ASAP, and then have them provide to you the data they submitted so you can enter it in your EPC profiles.\u00a0 Of those 93 LEAs that haven\u2019t submitted their October 2017 NSLP Claim Forms to PDE, 32 of those LEAs have CEP schools.\u00a0 I\u2019ve listed their CEP Percentages on the 3rd<\/sup> tab (named: CEP % but No Oct 2017 Claim Form), but because the October 2017 NSLP Claim Forms have not yet been submitted.<\/p>\n What To Do Now<\/strong><\/p>\n Where Should You Update EPC Profiles?\u00a0 <\/strong> > Log-In to EPC at: https:\/\/portal.usac.org\/suite\/<\/a>.\u00a0 Passwords are only good for 60 days so if it\u2019s been longer than that, you\u2019ll have to reset it.\u00a0 If you don\u2019t have an EPC account, call CSB at 888-203-8100 and have them create one for you. A Few Additional Notes:<\/strong><\/p>\n — Julie<\/p>\n Julie Tritt Schell
\nAttached:\u00a0Oct 2017 NSLP DRAFT DATA<\/a><\/p>\n
\n<\/strong>~ Helpful Guide and Draft Enrollment\/NSLP Attached ~<\/p>\n\n
\nYou must access each school\u2019s EPC Profile page to update this information.\u00a0 Follow these steps:<\/p>\n
\n> Go to your EPC Landing Page<\/strong> (home screen).\u00a0 Always click on the USAC Logo<\/strong> in the top left side of the page to get to the Landing Page.
\n> Under My Entities, click on the School’s name<\/strong> for which you want to modify (tab through to see other schools as they only show 5 to a page)
\n> The next screen will show the school’s data currently in the system.\u00a0 To modify this data, click on Modify Organization<\/strong> at the top right side of the page
\n> Scroll down to the School Information<\/strong> Section and enter the relevant data.\u00a0 Note: The data currently in the fields is what you inputted for FY 2017.
\n> Note, the system will require you to fill in 0 for the part time fields if you only have full time students.\u00a0 It also will require you to select NONE if you didn’t use an Alternative Discount Mechanism.
\n> After you click Submit, the system will ask you to assign a Nickname<\/strong> to this change.\u00a0 You can just click the space bar to get past this page.
\n> To return to the list of schools, click on News, then the USAC Logo<\/strong> on the top left side of the page to return to your Landing Page<\/strong>. Start the process over for the next school in the list.
\n> After you\u2019ve completed updating data for each school, double check the overall district discount.\u00a0 To do so, from your Landing Page<\/strong>, click on the name of your district.\u00a0 Then click Discount Calculations<\/strong> on the top toolbar. See the attached Guide for more information on how to find and interpret this data.<\/p>\n\n
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\nPA E-rate Coordinator
\n717-730-7133 – o
\n717-730-9060 – f
\njtschell@comcast.net<\/a>
\nwww.e-ratepa.org<\/a><\/p>\n\n