{"id":33512,"date":"2021-08-04T23:40:13","date_gmt":"2021-08-04T23:40:13","guid":{"rendered":"http:\/\/e-ratepaorg.local\/?p=33512"},"modified":"2021-09-28T15:29:34","modified_gmt":"2021-09-28T15:29:34","slug":"ecf-updatesclarifications471-hints-dos-and-donts-2","status":"publish","type":"post","link":"https:\/\/e-ratepa.org\/?p=33512","title":{"rendered":"ECF Updates\/Clarifications\/471 Hints Do\u2019s and Don\u2019t\u2019s"},"content":{"rendered":"<p><span style=\"color: #222222;\">August 4, 2021<\/span><\/p>\n<p>Attached:\u00a0<a href=\"https:\/\/e-ratepa.org\/wp-content\/uploads\/2021\/08\/ECF-Form-471-Application-Data-Needed-Libraries.docx\" target=\"_blank\">ECF Form 471 Application Data Needed &#8211; Libraries<\/a><\/p>\n<p>Attached:\u00a0<a href=\"https:\/\/e-ratepa.org\/wp-content\/uploads\/2021\/08\/ECF-Form-471-Application-Data-Needed-Libraries1.docx\" target=\"_blank\">ECF Form 471 Application Data Needed &#8211; Schools<\/a><\/p>\n<p>~ Checklists of Info Needed for Form 471 Attached ~<\/p>\n<p>There are 9 days remaining to submit your ECF applications for Window 1 which is for connected devices and internet access services purchased between July 1, 2021 \u2013 June 30, 2022 for students, teachers and library patrons with unmet needs while off-campus.\u00a0 So far in PA, 50 school\/library application have been certified and an additional 97 are being drafted.\u00a0 I encourage you to submit as soon as you can and not wait until the August 13 deadline!\u00a0 I have not heard any indication from federal officials that they are considering a deadline extension.<\/p>\n<p>Below are clarifications\/updates we\u2019ve learned in the last two weeks, both related to program eligibility and how the Form 471 should be submitted.\u00a0 Also, I\u2019ve created ECF Form 471 data checklists \u2013 one for schools and one for libraries &#8211; that I encourage you to review prior to completing the Form 471.\u00a0 The school\u2019s checklist also includes the ECF 471 Unmet Needs Survey questions that you can complete in advance and then just cut\/paste your answers.<\/p>\n<p>I\u2019ll soon be announcing two additional Q\/A webinars shortly to answer your questions in real time. \u00a0As always, if you have any questions, please e-mail me!<\/p>\n<p><strong>Clarifications\/Updates:<\/strong><\/p>\n<ul>\n<li>Vendor quotes must include quantities.<\/li>\n<li>Licenses must be bundled with device cost.\u00a0 Separately priced licenses are not eligible.<\/li>\n<li>3-year manufacturer warranties are eligible if they\u2019re is bundled with the cost of the device.\u00a0 This does not include accidental device protection or insurance-type warranties which are not eligible for support.<\/li>\n<li>$250 wi-fi\u00a0hot spot cap does not apply if the hot spot is serving multiple users.\u00a0 Be sure to explain in the FRN narrative that the service is for X number of users being used on school buses (or whatever the location is).<\/li>\n<li>$250\u00a0hot spot cap is just for the hardware.\u00a0 Applicants can seek separate reimbursement for monthly services and those are not subject to the cap as long as they\u2019re reasonable.<\/li>\n<li>A connected device cannot serve as both a connected device and wi-fi hotspot and collect both the $400 and $250 caps.<\/li>\n<li>The costs of taxes, installation, configuration and other eligible charges are counted in the $400 device cap (or $250 hot spot cap).<\/li>\n<li>Deadline to seek reimbursements is now August 29, 2022 if 471 lists service end date of 6\/30\/2022 (which is the default).\u00a0 The only exception is if equipment was received between July 1, 2021 and date 471 was submitted.\u00a0 Those FRNs have 60 days to invoice ECF.<\/li>\n<li>Cannot invoice for services that have not yet been received, even if pre-paid.<\/li>\n<li>Can change vendors, make\/model after 471 submitted.\u00a0 Details on how to do this have not yet been released.\u00a0 If you realize you need to make a change before the August 13 deadline, simply file a new ECF Form 471.<\/li>\n<li>Laptop\/tablet leases are eligible, but only for prorated amount for FY 2021, subject to the $400 total device cap.<\/li>\n<li>Applicants don\u2019t need a SAM.gov registration if their vendor will be seeking reimbursement from ECF.<\/li>\n<li>Only \u201creasonable estimate\u201d of unmet need required at 471 stage, along with a explanation of how you determined the reasonable estimate (publicly available data, PAIU\/PSU survey, district survey, etc.).\u00a0 Must have documentation to support unmet needs at\u00a0<em>reimbursement<\/em>\u00a0stage.\u00a0 Before seeking reimbursement, I recommend obtaining a signed statement from student or family attesting to unmet need at home.\u00a0 I\u2019ll create and send an example to the listserve soon.<\/li>\n<li>Can seek ECF \u201ccommitment\u201d for X number based on reasonable estimate, but then only invoice for less, based on actual student data.\u00a0 Consider invoicing ECF in stages as devices are distributed throughout the year.<\/li>\n<li>Students\/teachers are permitted to bring laptops to campus but districts cannot require devices to remain on-campus.<\/li>\n<li>If a school or library is receiving E-rate funding for Internet or internal connections, or ECF funding for internet, they must filter all school\/library-owned computers, including those used off-campus.<\/li>\n<li>You can use a survey from 2019 or 2020 as the basis for your \u201creasonable estimate\u201d of unmet need.\u00a0 But you should have a signed statement at the reimbursement stage.<\/li>\n<li>It is not considered duplicative service to provide wi-fi on buses and also provide those same students with at-home internet.<\/li>\n<li>The FCC\u2019s FAQs provide great clarifications on determining unmet needs:\u00a0\u00a0<a href=\"https:\/\/nam10.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.fcc.gov%2Femergency-connectivity-fund-faqs&amp;data=04%7C01%7Cpl-erate%40lists.psu.edu%7C0d0a685f51e7462f8d4108d95773e639%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C637636977684267122%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&amp;sdata=8xEacVkn8nEI%2B9VVQrcaLQzPCVtEUrdjcBB%2FQQbtyo4%3D&amp;reserved=0\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/nam10.safelinks.protection.outlook.com\/?url%3Dhttps%253A%252F%252Fwww.fcc.gov%252Femergency-connectivity-fund-faqs%26data%3D04%257C01%257Cpl-erate%2540lists.psu.edu%257C0d0a685f51e7462f8d4108d95773e639%257C7cf48d453ddb4389a9c1c115526eb52e%257C0%257C0%257C637636977684267122%257CUnknown%257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%253D%257C1000%26sdata%3D8xEacVkn8nEI%252B9VVQrcaLQzPCVtEUrdjcBB%252FQQbtyo4%253D%26reserved%3D0&amp;source=gmail&amp;ust=1628292655170000&amp;usg=AFQjCNFUze4H55VOmAIYj_NlAVKN0wV4sA\">https:\/\/www.fcc.gov\/emergency-connectivity-fund-faqs<\/a>.<\/li>\n<\/ul>\n<p><strong>ECF Form 471 Hints, Do\u2019s and Don\u2019t\u2019s:<\/strong><\/p>\n<ul>\n<li>Create different FRNs for Equipment and Internet.\u00a0 Wi-Fi Hotspot devices and monthly internet service costs must be on separate FRNs (one is equipment and the other services).<\/li>\n<li>If you\u2019re requesting Internet on buses, list total eligible cost and explain in the narrative that the cost exceeds $250 because it is multiple (x number) of students.<\/li>\n<li>If a connected device costs more than $400, just list $400.\u00a0 Don\u2019t list the actual price of the device.<\/li>\n<li>If seeking installation, configuration or taxes, list these on the same FRN as the device\/service, but as a separate FRN Line Item \u2013 don\u2019t bundle the cost with the device cost.\u00a0 Also, if these are charges related to equipment, you don\u2019t have to list a separate \u201cservices\u201d FRN.<\/li>\n<li>Installation, configuration and taxes must be provided by the same vendor as the underlying equipment\/service.<\/li>\n<li>If a school is filing multiple 471s, their Unmet Needs Survey should list identical data on each 471.\u00a0 Libraries aren\u2019t asked these questions.<\/li>\n<li>Upload your vendor quote in the FRN, even though it\u2019s not a mandatory field.\u00a0 PIA has been asking applicants to submit them if they weren\u2019t uploaded with the application.<\/li>\n<li>Vendor quotes should include make and model or service type, quantity, unit cost, service dates.\u00a0 Don\u2019t just list a quantity of 1.<\/li>\n<li>Signed contracts not required.<\/li>\n<li>If # of devices\/internet service plans on 471 exceeds the quantities listed in the 3<sup>rd<\/sup>\u00a0question of the Unmet Needs Survey, explain the reason for the difference in the narrative.\u00a0 For example, the survey asks for data related to students, but your FRN may include students and teachers.<\/li>\n<li>Use the form\u2019s default service delivery dates of 7\/1\/2021 \u2013 6\/30\/2022.\u00a0 The detailed cost section will ask you to enter the # of months that service is being provided and doesn\u2019t automatically calculate using the calendar dates like the E-rate Form 471 does.\u00a0 Be careful.<\/li>\n<li>If you indicate that vendor will be seeking ECF reimbursement, you must upload proof from vendor that they\u2019ve agreed to this.<\/li>\n<li>If you get logged out before submitting, go to \u201cMy Pending Tasks\u201d to see your draft application (not \u201cMy Applications\u201d).\u00a0 Also, as with the E-rate EPC portal, there\u2019s a very short timeout setting.<\/li>\n<li>If you submit the form and realize you\u2019ve made a mistake, there\u2019s a Modification feature under the Related Actions tab to ask your PIA reviewer to make changes.<\/li>\n<li>There\u2019s no way to download a PDF of a DRAFT 471, but you can download a PDF of the certified form by using the \u201cGenerated Documents\u201d link in the left toolbar and then clicking on \u201cOriginal Version.\u201d<\/li>\n<\/ul>\n<p><strong>Additional Resources:<\/strong><\/p>\n<ul>\n<li>USAC ECF Customer Service Support Center:\u00a0 1-800-234-9781.\u00a0 Available Monday \u2013 Friday, 8 am \u2013 8 pm Eastern Time<\/li>\n<li>USAC ECF Information Page:\u00a0\u00a0<a href=\"https:\/\/nam10.safelinks.protection.outlook.com\/?url=http%3A%2F%2Fwww.emergencyconnectivityfund.org%2F&amp;data=04%7C01%7Cpl-erate%40lists.psu.edu%7C0d0a685f51e7462f8d4108d95773e639%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C637636977684267122%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&amp;sdata=rzTxrkRpdgVFNZ%2FwB0qlrjytBCY9KExJ%2FcspUcBB8KU%3D&amp;reserved=0\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/nam10.safelinks.protection.outlook.com\/?url%3Dhttp%253A%252F%252Fwww.emergencyconnectivityfund.org%252F%26data%3D04%257C01%257Cpl-erate%2540lists.psu.edu%257C0d0a685f51e7462f8d4108d95773e639%257C7cf48d453ddb4389a9c1c115526eb52e%257C0%257C0%257C637636977684267122%257CUnknown%257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%253D%257C1000%26sdata%3DrzTxrkRpdgVFNZ%252FwB0qlrjytBCY9KExJ%252FcspUcBB8KU%253D%26reserved%3D0&amp;source=gmail&amp;ust=1628292655170000&amp;usg=AFQjCNFEYSp5cnufgBsaljYgQ2UiQ8x7EA\">www.emergencyconnectivityfund.org<\/a><\/li>\n<li>USAC ECF Form 471 Guide:\u00a0\u00a0<a href=\"https:\/\/nam10.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.emergencyconnectivityfund.org%2Fecf-fcc-form-471%2F&amp;data=04%7C01%7Cpl-erate%40lists.psu.edu%7C0d0a685f51e7462f8d4108d95773e639%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C637636977684277113%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&amp;sdata=l%2Bhe2NtBiq476zXemwj3sskz538GyrCzFy9w5M%2FzTdM%3D&amp;reserved=0\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/nam10.safelinks.protection.outlook.com\/?url%3Dhttps%253A%252F%252Fwww.emergencyconnectivityfund.org%252Fecf-fcc-form-471%252F%26data%3D04%257C01%257Cpl-erate%2540lists.psu.edu%257C0d0a685f51e7462f8d4108d95773e639%257C7cf48d453ddb4389a9c1c115526eb52e%257C0%257C0%257C637636977684277113%257CUnknown%257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%253D%257C1000%26sdata%3Dl%252Bhe2NtBiq476zXemwj3sskz538GyrCzFy9w5M%252FzTdM%253D%26reserved%3D0&amp;source=gmail&amp;ust=1628292655170000&amp;usg=AFQjCNGdeR5wyzw5Ck1FbyiCFyacylm6MQ\">https:\/\/www.emergencyconnectivityfund.org\/ecf-fcc-form-471\/<\/a><\/li>\n<li>USAC Training Modules:\u00a0\u00a0<a href=\"https:\/\/nam10.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.emergencyconnectivityfund.org%2Ftraining%2F&amp;data=04%7C01%7Cpl-erate%40lists.psu.edu%7C0d0a685f51e7462f8d4108d95773e639%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C637636977684277113%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&amp;sdata=w70dhc6N75P9XGg0yMC4RLuZ%2B0iMrMygxIH2%2FWW3TuA%3D&amp;reserved=0\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/nam10.safelinks.protection.outlook.com\/?url%3Dhttps%253A%252F%252Fwww.emergencyconnectivityfund.org%252Ftraining%252F%26data%3D04%257C01%257Cpl-erate%2540lists.psu.edu%257C0d0a685f51e7462f8d4108d95773e639%257C7cf48d453ddb4389a9c1c115526eb52e%257C0%257C0%257C637636977684277113%257CUnknown%257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%253D%257C1000%26sdata%3Dw70dhc6N75P9XGg0yMC4RLuZ%252B0iMrMygxIH2%252FWW3TuA%253D%26reserved%3D0&amp;source=gmail&amp;ust=1628292655170000&amp;usg=AFQjCNHYqBkPbDj2u_xPau7UzP027YvgFw\">https:\/\/www.emergencyconnectivityfund.org\/training\/<\/a><\/li>\n<\/ul>\n<ul>\n<li>FCC ECF Page:\u00a0\u00a0<a href=\"https:\/\/nam10.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.fcc.gov%2Femergency-connectivity-fund&amp;data=04%7C01%7Cpl-erate%40lists.psu.edu%7C0d0a685f51e7462f8d4108d95773e639%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C637636977684287108%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&amp;sdata=U0l54cArMpl2Ju%2FeGuzbRpS4U8t8fD1uCIg8yPPw1Ik%3D&amp;reserved=0\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/nam10.safelinks.protection.outlook.com\/?url%3Dhttps%253A%252F%252Fwww.fcc.gov%252Femergency-connectivity-fund%26data%3D04%257C01%257Cpl-erate%2540lists.psu.edu%257C0d0a685f51e7462f8d4108d95773e639%257C7cf48d453ddb4389a9c1c115526eb52e%257C0%257C0%257C637636977684287108%257CUnknown%257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%253D%257C1000%26sdata%3DU0l54cArMpl2Ju%252FeGuzbRpS4U8t8fD1uCIg8yPPw1Ik%253D%26reserved%3D0&amp;source=gmail&amp;ust=1628292655171000&amp;usg=AFQjCNGhhB7zFSuwtXr7ufp2tK_0UTKWSQ\">https:\/\/www.fcc.gov\/emergency-connectivity-fund<\/a><\/li>\n<li>FCC FAQ\/Summary:\u00a0<a href=\"https:\/\/nam10.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.fcc.gov%2Femergency-connectivity-fund-faqs&amp;data=04%7C01%7Cpl-erate%40lists.psu.edu%7C0d0a685f51e7462f8d4108d95773e639%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C637636977684287108%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&amp;sdata=JdF3kNKaUwUjnnPgNNQEvIXn2BB4lrxX8cB%2F3Wk92JE%3D&amp;reserved=0\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/nam10.safelinks.protection.outlook.com\/?url%3Dhttps%253A%252F%252Fwww.fcc.gov%252Femergency-connectivity-fund-faqs%26data%3D04%257C01%257Cpl-erate%2540lists.psu.edu%257C0d0a685f51e7462f8d4108d95773e639%257C7cf48d453ddb4389a9c1c115526eb52e%257C0%257C0%257C637636977684287108%257CUnknown%257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%253D%257C1000%26sdata%3DJdF3kNKaUwUjnnPgNNQEvIXn2BB4lrxX8cB%252F3Wk92JE%253D%26reserved%3D0&amp;source=gmail&amp;ust=1628292655171000&amp;usg=AFQjCNFqwleqQDEgXV4iF5sQzs8E55ZYmA\">https:\/\/www.fcc.gov\/emergency-connectivity-fund-faqs<\/a><\/li>\n<li>PA ECF Resource Page:\u00a0\u00a0<a href=\"https:\/\/nam10.safelinks.protection.outlook.com\/?url=http%3A%2F%2Fe-ratepa.org%2F%3Fpage_id%3D32310&amp;data=04%7C01%7Cpl-erate%40lists.psu.edu%7C0d0a685f51e7462f8d4108d95773e639%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C637636977684297101%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&amp;sdata=iONiMoCVR2SRY7wHiosjP7HCZB6%2FKSAwGbUts9UV0Qk%3D&amp;reserved=0\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/nam10.safelinks.protection.outlook.com\/?url%3Dhttp%253A%252F%252Fe-ratepa.org%252F%253Fpage_id%253D32310%26data%3D04%257C01%257Cpl-erate%2540lists.psu.edu%257C0d0a685f51e7462f8d4108d95773e639%257C7cf48d453ddb4389a9c1c115526eb52e%257C0%257C0%257C637636977684297101%257CUnknown%257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%253D%257C1000%26sdata%3DiONiMoCVR2SRY7wHiosjP7HCZB6%252FKSAwGbUts9UV0Qk%253D%26reserved%3D0&amp;source=gmail&amp;ust=1628292655171000&amp;usg=AFQjCNGsEEhtW-hZYuxyVC1l7-eh_zvKgw\">https:\/\/e-ratepa.org\/?page_id=32310<\/a><\/li>\n<\/ul>\n<p>Julie Tritt Schell<\/p>\n<p>Pennsylvania E-rate Coordinator<br \/>\n717-730-7133 &#8211; o<br \/>\n<a href=\"mailto:jtschell@comcast.net\">jtschell@comcast.net<\/a><br \/>\n<a 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