January 20, 2015<\/p>\n
For schools that have opted to use the PEPPM Contract as the procurement option for their E-rate Category 2 applications, the following procedures must be followed.\u00a0 A few initial notes:<\/p>\n
Conducting the PEPPM Mini-Bid:\u00a0 <\/strong><\/p>\n E-rate rules require that if you are using a master contract such as PEPPM where more than one vendor can provide “equivalent” equipment, you must conduct a mini-bid among all product lines in that \u201dCategory\u201d of equipment.\u00a0 We have defined Categories to mirror the Eligible Services List as:<\/p>\n The list of all PEPPM E-rate eligible product lines, identified by Category, is attached to this message<\/a> (A).\u00a0 The list also is posted on the PEPPM website at www.peppm.org\/pa\/erate<\/a> and will be updated as additional details become available.\u00a0 The list shows the following information:<\/p>\n \u00fc\u00a0 Manufacturer Name (Product Line)<\/p>\n \u00fc\u00a0 PEPPM Awarded Vendor Name<\/p>\n \u00fc\u00a0 PEPPM Contract Award Date (note:\u00a0 these are not identical)<\/p>\n \u00fc\u00a0 Awarded Vendor Contact Name, Title, Phone & E-mail<\/p>\n \u00fc\u00a0 A column for each Category.\u00a0 To see the product lines for a particular Category, simply click on the Filter icon at the top of the column and uncheck the “blank” box.\u00a0 That will show just the product lines with an X, indicating that they have products in that particular Category.<\/p>\n When conducting the mini-bid, schools will have 2 options:<\/strong><\/p>\n 1)<\/strong>\u00a0 You can search the 2015 PEPPM Product Line Price Lists for the specific product lines in the Category for \u201cequivalent\u201d equipment pricing (this assumes you already know what specific equipment is equivalent to the exact products you\u2019re seeking).<\/p>\n 2)<\/strong>\u00a0 You can e-mail all of the vendors with awarded product lines in the specific Category and seek pricing proposals for your specific equipment list.<\/p>\n Conducting the Bid Evaluation:<\/strong><\/p>\n After the Winning Product Line Has Been Selected – If there are Resellers:<\/strong><\/p>\n After the Winning Vendor or Reseller Has Been Selected:<\/strong><\/p>\n Note regarding Prevailing Wage Act:<\/em>\u00a0PA public school entities are required to comply with the Prevailing Wage Act for public works projects done under contract and paid for in whole or in part out of the funds of a public body where the estimated cost of the total project is in excess of $25,000.\u2019\u00a0 In speaking with several knowledgeable school officials, they believe that structured cabling projects costing more than $25,000 would be required to comply with the Prevailing Wage Act.\u00a0 You will want to check with your school district solicitor to determine if he or she believes the Prevailing Wage Act applies and if so, be sure to have vendors submit appropriate pricing in their proposals.<\/p>\n PEPPM-Related Information for the Form 471, Block 5:<\/strong><\/p>\n If you have any questions, please contact me at jtschell@comcast.net<\/a>.<\/p>\n — Julie<\/p>\n Julie Tritt Schell<\/p>\n PA E-rate Coordinator<\/p>\n 717-730-7133 – o <\/p>\n penn*link<\/p>\n\n\n
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\njtschell@comcast.net<\/a>
\nwww.e-ratepa.org<\/a><\/p>\n