PA PEPPM Contract E-rate Information

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For schools that choose to use the PEPPM Contract as the procurement option for their E-rate Category 2 applications, a mini-bid process must be conducted among all manufacturers that can provide that “category” of equipment in order to meet the E-rate requirement that all equivalent product lines must be provided the opportunity to submit proposals.  This page provides a comprehensive, yet simple, step-by-step guide to conducting your PEPPM Mini-Bid and I encourage everyone to review the guide before you begin.

IMPORTANT – If you intend to use the PEPPM Mini-bid system as the procurement vehicle for your FY 2019 Category 2 equipment purchases, NOTE THAT YOU CANNOT RELEASE A PEPPM MINI-BID TO VENDORS UNTIL AT LEAST JANUARY 2, 2019.

 

PEPPM Mini-Bid Guide – FY 2019

List of PA LEA Eligible to Use PEPPM Mini-Bid Option

Step 1: Create Equipment Bid List (Attachment A)

Step 2: Create E-mail to All Awarded Vendors in Bidding Category (Attachment B)

Step 3: Filter PEPPM Product/Category List for List of Awarded Vendors’ Contact Info (Attachment C)

Step 4: Conduct Bid Evaluation (Attachment D)

Step 5: E-mail Winning Vendor (Attachment E)

Step 6:  Create EPC Contract Record (Attachment F)

 

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