PA State Master PEPPM Contract E-rate Information

For schools that choose to use the PA State Master PEPPM Contract as the procurement option for their E-rate Category 2 applications, a mini-bid process must be conducted among all manufacturers that can provide that “category” of equipment in order to meet the E-rate requirement that all equivalent product lines must be provided the opportunity to submit proposals.  This page provides a comprehensive, yet simple, step-by-step guide to conducting your PEPPM Mini-Bid and I encourage everyone to review the guide before you begin.


*** IMPORTANT NOTE for FY 2023:  The PA State Master PEPPM Contract is being rebid in fall 2022, with new contracts becoming effective January 1, 2023.  Therefore, any applicant that wishes to use the PEPPM Contract for their E-rate FY 2023 (7/1/2023 – 6/30/2024) procurements must wait until after January 1, 2023 to issue their mini-bids. *** 




PEPPM E-rate Bidding Guide 2022

Step 1: Create Equipment Bid List (Attachment A)

Step 2: Create E-mail to All Awarded Vendors in Bidding Category (Attachment B)

Step 3: Filter PEPPM Product/Category List for List of Awarded Vendors’ Contact Info (Attachment C)

Step 4: Conduct Bid Evaluation (Attachment D)

Step 5: E-mail Winning Vendor (Attachment E)

Step 6:  Create EPC Contract Record (Attachment F)


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