For schools that choose to use the PA State Master PEPPM Contract as the procurement option for their E-Rate Category 2 applications, a mini-bid process must be conducted among all manufacturers that can provide that “category” of equipment in order to meet the E-Rate requirement that all equivalent product lines must be provided the opportunity to submit proposals. It’s important that you first begin by reviewing the comprehensive, yet simple, step-by-step PEPPM E-Rate Bidding Guide 2026, and then use the attachments below to complete the process. To verify if you have a current LOA to participate in the PEPPM Mini-Bid, go to PEPPM LOA List.
PEPPM E-Rate Bidding Guide 2026
Step 1: Create Equipment Bid List (Attachment A)
Step 2: Create E-mail to All Awarded Vendors in Bidding Category (Attachment B)
Step 3: Filter PEPPM Product/Category List for List of Awarded Vendors’ Contact Info (Attachment C)
Note: Always use the most recent PEPPM Product/Category List when issuing your mini-bid and download list for record retention!
Step 4: Conduct Bid Evaluation (Attachment D)
Step 5: E-mail Winning Vendor (Attachment E)
Step 6: Create EPC Contract Record (Attachment F). See also PEPPM Contract Record Guide.