Approaching Deadline to Submit FY 2022 & FY 2023 BEARs
January 16, 2025
Attached: FYs-2022-2023-BEARs-Due-Jan-2025.xlsx
Although we usually associate October 28 as the BEAR deadline, the BEAR deadline for NON-RECURRING services (mainly internal connections) is January 28 (because applicants have until September 30 to purchase/install internal connections equipment, thus making the invoicing deadline later than the recurring services invoice deadline). Several FY 2022 non-recurring FRNs also have January 28 deadlines, likely due to automatic invoice deadline extensions due to service substitutions and SPIN change approvals, and I’ve also included them on this message, as well as other FRNs that have invoice deadlines through May 2025.
First, check the list at the bottom of this message to determine if your entity is impacted. If your organization is listed, then open the attached spreadsheet to see the associated FRN and invoice deadline, and any important “Julie notes.” Note: The attached file contains FRNs for which 50% or more of funding is remaining for FY 2022 or 2023, with an invoice deadline soon approaching.
Requesting an Invoice Deadline Extension: If you cannot file your BEAR by the January 28 deadline, you are permitted to request a single, 120-day Invoice Deadline Extension which is done in EPC.See the IDER Filing Guide for more information on requesting the invoice deadline extension. If the deadline is after January, it likely means the invoice deadline was originally in October 2024 and it has already been extended and thus cannot be extended a second time.
Where to Find BEAR in EPC: To access the EPC Invoicing System, log into EPC and select “EPC E-rate Invoicing” from the shortcuts menu in the top right corner of your Landing Page. If you don’t see this link, it means that your EPC Account Administrator must change your User Permissions in their EPC portal (see Slide 11 of the Guide for instructions on changing User Permissions). Hint: the new BEAR allows (not requires) you to upload a copy of the relevant vendor invoice and I encourage you to do so for Category 2 funding requests. A BEAR Filing Guide is available at: Form-472-BEAR-Filing-Guide-New-BEAR-July-2024.pdf.
Returning Category 2 Funds: If your Category 2 FRN has funds remaining that you don’t need, I suggest you file a Form 500 to relinquish the remaining amount back into your Category 2 budget so it can be used in FY 2025. If you’re not using the FRN at all, select the Cancel option; if you want to return some of the funding, use the Reduce option.
Below is a list of entities that have upcoming FY 2022 or FY 2023 invoice deadlines.
| Applicant’s Organization Name | Funding Year |
| Abington Friends School | 2023 |
| Adelphoi Education School District | 2023 |
| Allegheny Intermediate Unit | 2023 |
| Appalachia Int Unit 8 | 2023 |
| Appalachia Iu8 Rwan Consortium | 2023 |
| Aquinas Academy | 2023 |
| Archdiocese Philadelphia Schs | 2023 |
| Armstrong School District | 2023 |
| Assumption Bvm School | 2023 |
| Athens Area School District | 2023 |
| Ave Maria Academy | 2023 |
| Avonworth School District | 2023 |
| B F Jones Memorial Library | 2023 |
| Bedford County Library | 2023 |
| Belle Vernon Area School Dist | 2023 |
| Benchmark School | 2023 |
| Bethel Park School District | 2023 |
| Bethlehem Area School Dist | 2023 |
| Bishop Canevin High School | 2022 |
| Bishop Carroll High School | 2023 |
| Blacklick Valley School Dist | 2023 |
| Blue Ridge School District | 2023 |
| Bradford Area Public Library | 2023 |
| Brownsville Area School Dist | 2023 |
| Bucks County Intermediate Unit 22 | 2023 |
| Cambria County Library System | 2023 |
| Canton Area School District | 2023 |
| Carson Valley School District | 2023 |
| Catalyst Academy Charter School | 2023 |
| Cedar Grove Christian Academy | 2023 |
| Central Bucks School District | 2022 |
| Centre County Federation Of Public Libraries | 2023 |
| Cheltenham Twp School District | 2023 |
| Chester Charter Scholars Academy Charter School | 2022 |
| Christ The Divine Teacher School | 2023 |
| Commonwealth Charter Academy Charter School | 2023 |
| Conn Area Catholic School | 2023 |
| Corpus Christi School | 2023 |
| Crawford Central School Dist | 2022 |
| Crispus Attucks Charter School | 2023 |
| Cumberland Valley School Dist | 2023 |
| Delaware County Intermediate Unit 25 | 2022 |
| Delaware County Iu Rwan Consortium | 2023 |
| Diocese Of Scranton Catholic Schools | 2023 |
| Divine Mercy Catholic Academy | 2023 |
| Divine Redeemer School | 2023 |
| Eastern Lancaster County School District | 2023 |
| Eastern Monroe Public Library | 2023 |
| Esperanza Cyber Charter School | 2023 |
| Executive Education Academy Charter School | 2023 |
| First Philadelphia Preparatory Charter School | 2023 |
| Franklin Area School District | 2023 |
| French International School | 2022 |
| Gateway School District | 2023 |
| Geibel Catholic Junior-Senior High School | 2023 |
| Gillingham Charter School | 2023 |
| Gladwyne Montessori School | 2023 |
| Good Shepherd Catholic | 2022 |
| Greater Johnstown School District | 2023 |
| Green Woods Charter School | 2023 |
| Greencastle Antrim School Dist | 2023 |
| Gwynedd Mercy Academy High School | 2023 |
| Harambee Charter School | 2022 |
| Harborcreek Youth Services Sch | 2023 |
| Holy Trinity Catholic School | 2023 |
| Hopewell Area School District | 2022 |
| Imani Christian Academy | 2023 |
| Independence Mission Schools | 2023 |
| Intermediate Unit 17 | 2023 |
| Intermediate Unit 18 & 19 Rwan Consortium | 2023 |
| International Christian High School | 2023 |
| Iu 13 Consortia | 2022 |
| Iu 13 Consortia | 2023 |
| Joseph & Elizabeth Shaw Public Library | 2023 |
| Kipp Philadelphia Octavius Catto | 2022 |
| Kipp Philadelphia Schools Consortia | 2023 |
| Lancaster County Career And Technology Center | 2023 |
| Laurel Highlands School Dist | 2023 |
| Lebanon School District | 2023 |
| Life Male Steam Academy | 2023 |
| Lincoln Leadership Academy Charter School | 2023 |
| Lindley Academy Charter School At Birney | 2023 |
| Lock Haven Catholic School | 2023 |
| Madonna Catholic Regional School | 2023 |
| Maritime Academy Charter School District | 2023 |
| Mars Area School District | 2023 |
| Mary Queen Of Apostles | 2023 |
| Mater Dei Catholic School | 2023 |
| Maternity Bvm School | 2023 |
| Mathematics, Civics & Sciences Charter School | 2023 |
| Memphis Street Academy Charter School | 2023 |
| Miquon School | 2023 |
| Monessen City School District | 2023 |
| Montessori Regional Charter School District | 2023 |
| Montgomery Area School Dist | 2023 |
| Moon Area School District | 2022 |
| Mother Of Sorrows School | 2023 |
| Neshaminy School District | 2023 |
| New Foundations Charter School | 2023 |
| Newtown Friends School | 2022 |
| North Penn School District | 2023 |
| Northeastern Educational Intermediate Unit 19 | 2023 |
| Northern York Co School Dist | 2023 |
| Northwestern School District | 2023 |
| Northwood Academy Charter School | 2022 |
| Notre Dame High School, Inc | 2023 |
| Oak Lane School Dba Excelsior School Of Philadelphia | 2023 |
| Our Mother-Consolation School | 2023 |
| Palmyra Area School District | 2023 |
| Passport Academy Charter School | 2023 |
| Pen Argyl Area School District | 2023 |
| Penns Manor Area School Dist | 2023 |
| Perseus House Incorporated | 2023 |
| Philadelphia Academy Charter School | 2023 |
| Philadelphia Charter School For Arts & Sciences | 2023 |
| Philadelphia School | 2022 |
| Pittsburgh East Regional Catholic Elementary Schools | 2023 |
| Pittsburgh Urban Christian School | 2023 |
| Plumstead Christian Schools | 2023 |
| Providence Heights Alpha School | 2023 |
| Provident Charter School | 2022 |
| Queen Of Angels Cath.School | 2023 |
| Ridley School District | 2023 |
| Robert Benjamin Wiley Community Charter School | 2023 |
| Rockwood Area School District | 2023 |
| Russell Byers Charter School | 2023 |
| Sayre Area School District | 2022 |
| Selinsgrove Area School Dist | 2023 |
| Seton-Lasalle High School | 2023 |
| Souderton Area School District | 2022 |
| Souderton Area School District | 2023 |
| Spring Ford Area School Dist | 2023 |
| Srces St Louise De Marillac School | 2023 |
| St Aloysius Academy | 2023 |
| St Bernard School | 2023 |
| St Cecilia School | 2023 |
| St Francis Grade School | 2023 |
| St John Evangelist School | 2023 |
| St Mary’S Interparochial Sch | 2023 |
| St Michael School | 2023 |
| St Peter School | 2023 |
| St Sebastian School | 2023 |
| Tacony Academy Charter School | 2023 |
| The Kings Academy, Inc | 2023 |
| The Kings Academy, Inc | 2022 |
| Troy Area School District | 2023 |
| Union County Library System | 2023 |
| Union County Library System | 2022 |
| Upper Bucks County Technical School | 2022 |
| Upper Bucks County Technical School | 2023 |
| Urban Academy Of Greater Pittsburgh Charter School | 2023 |
| Urban Pathways K-5 Charter School | 2022 |
| Valley View School District | 2023 |
| Villa Joseph Marie Girls Hs | 2023 |
| Wallingford-Swarthmore Dist | 2023 |
| Wellsboro Area School District | 2022 |
| William Penn School District | 2022 |
| Wilson School District | 2023 |
| Wissahickon Charter School | 2023 |
| Woodland Hills School District | 2023 |
| Young Scholars Charter School | 2023 |
| Ysc Academy | 2023 |
— Julie
Julie Tritt Schell
Pennsylvania E-rate Coordinator
717-730-7133 – o
jtschell@comcast.net
www.e-ratepa.org