Deadlines Approaching to Submit FY 2016 BEARs

January 24, 2018

Attached: BEAR Filing Guide FY 2016

Attached: FY 2016 BEARs Due List as of Jan 24

~ FY 2016 Non-Recurring Services BEAR Deadline is Jan 29
~ Do NOT File in EPC – Use Old BEAR System ~

~ Request Extension Now if Needed ~
~ List of All Entities with Upcoming BEAR Deadlines is Attached ~
~ BEAR Filing Guide Attached ~

Although we usually associate October 28 as the BEAR deadline, the BEAR deadline for NON-RECURRING services (internal connections) is Monday, January 29, 2018 (it’s actually January 28, but that’s a Sunday), and for applicants that requested invoice deadline extensions, their new BEAR deadline for recurring services is February 26, 2018.  Attached is a list of all FRNs that have no disbursements for FY 2016 and that have approaching invoice deadlines, including for recurring services that received extensions through late February.  Don’t forget – BEARs are filed in the legacy system at: https://www2.sl.universalservice.org/bear/login.aspx, NOT in EPC.

There are several steps you must take before the Form 472 BEAR can be submitted. Please review each step and you will be successful in obtaining your reimbursements.

  1. ARE YOU ON THE LIST?  Look at the list at the bottom of this message. If your school or library is listed, you likely have to file a BEAR for recurring services.  Open the attached spreadsheet for details about which funding requests are affected.  If your name is not on the list below, you can disregard this message as it means you either already submitted a BEAR or your vendor provided discounted bills.
  2. DID YOUR VENDOR SUBMIT THEIR 2016 FORM 473 SPAC?  If Column H (Vendor SPAC Filed?) shows ‘No’, you must contact your vendor prior to submitting the BEAR and tell the vendor they must submit the SPAC ASAP.  This is an annual form that every vendor must submit and without it, no BEARs that list that SPIN will be paid.  Direct the vendor to: http://e-ratepa.org/?p=20121 for more information.
  3. DID YOU SUBMIT THE FORM 486 FOR THE FRN?  If Column I (Form 486 Filed?) shows ‘No’, be sure to file the 486 at least 24-hours before you submit the BEAR.  If you know your 486 was submitted, contact USAC at 888-203-8100 and make sure it’s still in “review” status.  Some 486s are stuck in the EPC approval process and no invoices can be submitted until they’re approved.
  4. DO YOU HAVE A BEAR PIN?  BEARs (Form 472s) are NOT filed in EPC; they are filed in the legacy system at: https://www2.sl.universalservice.org/bear/login.aspx.  To get into the old system, you must use your E-rate PIN — not your EPC credentials.  If you had an old E-rate PIN but can’t find it, contact CSB at 888-203-8100 and they will e-mail you a new one.  If you don’t have an E-rate PIN, complete the short PIN Request template at: http://www.usac.org/_res/documents/sl/xls/PIN-request-template.xlsx and then upload it into EPC by creating a Customer Service Case.  USAC will then e-mail you a new PIN.  PINs are no longer mailed!
  5. DO YOU HAVE AN APPROVED 498 ON FILE WITH USAC?  The 498 provides USAC with the banking information so that your BEAR reimbursements can be directly deposited into your account.  Before you file the BEAR, you must have an approved Form 498.  Most PA applicants now have approved 498s on file with USAC, so there’s no need to submit this form again.  Once it’s on file, it stays on file until you need to change any of your banking information.   The 498 is not filed annually.  To determine if you have an approved Form 498, log into EPC > Records > Form 498s > Click on 498 if one is showing to see the Status.  If no 498 is showing, then there isn’t one on file with USAC.  Refer to this guide if you need help:  http://e-ratepa.org/?p=13701.
  6. DO YOU NEED MORE TIME?  You may request a single, 120-day extension to file the BEAR, but the request must be submitted by the invoice deadline.  There are no exceptions to this deadline, so when in doubt, it’s best to request!  You cannot request an additional extension.

HOW TO REQUEST AN INVOICE DEADLINE EXTENSION:

 

  • If you have a BEAR PIN:  Log-in to the BEAR system (not EPC) to submit the request.  You’ll receive instant approval and the revised deadline.  http://www2.sl.universalservice.org/bear/login.aspx  Click on “Deadline Extension” on the top toolbar and enter the FRN, then Submit.
  • If you don’t have a BEAR PIN: You must request the extension using Submit a Question http://www.slforms.universalservice.org/EMailResponse/EMail_Intro.aspx.  Click “Continue”, then under ‘Topic Inquiry’ select “Invoice Deadline Extension Request” > Select “Other”  > Complete the information cover page, and then in the text box, list the FRN (or multiple FRNs) for which you need an extension.  FRN numbers are included in the attached spreadsheet. This approval process typically takes about 30 days.

If you have any questions about the FY 2016 Invoice Deadlines or completing the BEAR, please contact me at jtschell@comcast.net.

– Julie

PA Schools and Libraries With Upcoming BEAR Deadlines:

Billed Entity Name
ABINGTON FRIENDS SCHOOL
ABINGTON HEIGHTS SCHOOL DIST
ACADEMY CHARTER SCHOOL
ACHIEVEMENT HOUSE CHARTER SCHOOL
ALIQUIPPA SCHOOL DISTRICT
ALL STS CATHOLIC SCHOOL
ALLEGHENY-CLARION VALLEY SCH DIST
ALLENTOWN CENTRAL CATHOLIC HIGH SCHOOL
ALLIANCE FOR PROGRESS CHARTER SCHOOL
ALTOONA AREA PUBLIC LIBRARY
ALTOONA CENTRAL CATHOLIC SCHOOL AT ST THERESE
AMBRIDGE AREA SCHOOL DISTRICT
APOLLO RIDGE SCHOOL DISTRICT
APPALACHIA INT UNIT 8
Aspira, Inc of Pennsylvania
ATHENS AREA SCHOOL DISTRICT
BALD EAGLE AREA SCHOOL DIST
BEHAVIORAL HEALTH ASSOCIATES
BELLEVILLE MENNONITE SCHOOL
BELLWOOD ANTIS SCHOOL DISTRICT
BELLWOOD-ANTIS PUBLIC LIBRARY
BIRNEY PREPARATORY ACADEMY
BISHOP GUILFOYLE HIGH SCHOOL
BLACKHAWK SCHOOL DISTRICT
BLAIRSVILLE-SALTSBURG SCH DIST
BURRELL SCHOOL DISTRICT
CARBONDALE AREA SCHOOL DIST
CARLYNTON SCHOOL DISTRICT
CARMICHAELS AREA SCHOOL DIST
CEDAR GROVE CHRISTIAN ACADEMY
CENTRAL FULTON SCHOOL DISTRICT
CENTRAL SUSQUEHANNA INTERMEDIATE UNIT
CENTRAL VALLEY SCHOOL DISTRICT
CENTRAL YORK SCHOOL DISTRICT
CENTRE COUNTY FEDERATION OF PUBLIC LIBRARIES
CHAMBERSBURG DIST PUBLIC LIBRARIES
CHARTIERS HOUSTON SCHOOL DIST
CHEDAR MENACHEM HIGH SCHOOL
CHESTER-UPLAND SCHOOL DISTRICT
CLARION AREA SCHOOL DISTRICT
CLEARFIELD AREA SCHOOL DIST
CLEARFIELD COUNTY PUBLIC LIBRARY
COATESVILLE AREA SCHOOL DISTRICT
CRAWFORD CENTRAL SCHOOL DIST
DEER LAKES SCHOOL DISTRICT
DELAWARE VALLEY CHARTER HIGH SCHOOL
DOWNINGTOWN AREA SCHOOL DIST
DR. ROBERT KETTERER CHARTER SCHOOL DISTRICT
EAST PENN SCHOOL DISTRICT
EAST PENNSBORO AREA SCH DIST
EASTERN LEBANON CO SCH DIST
EIHAB HUMAN SERVICES SCHOOL
EINETWORK
ELIZABETH-FORWARD SCH DISTRICT
ELK COUNTY CATHOLIC SCHOOL SYSTEM
ERIE RISE LEADERSHIP ACADEMY CHARTER SCHOOL
FANNETT-METAL SCHOOL DISTRICT
FIRST PHILADELPHIA PREPARATORY CHARTER SCHOOL – SOUTH CAMPUS
FLEETWOOD AREA SCHOOL DISTRICT
FORBES ROAD SCHOOL DISTRICT
FOX CHAPEL AREA SCHOOL DIST
FRANKLIN AREA SCHOOL DISTRICT
FULTON COUNTY COMMUNITY CHRISTIAN SCHOOL
GATEWAY SCHOOL DISTRICT
GIRARD SCHOOL DISTRICT
GLEN MILLS SCHOOLS
GOVERNOR MIFFLIN SCHOOL DIST
GREENCASTLE ANTRIM SCHOOL DIST
GREENSBURG CENTRAL CATHOLIC HS
GREENWOOD SCHOOL DISTRICT
HARAMBEE CHARTER SCHOOL
HERMITAGE HOUSE YOUTH SERVICES, INC
HIGH POINT BAPTIST ACADEMY
HILL HOUSE PASSPORT ACADEMY CHARTER SCHOOL
HOLY FAMILY ACADEMY
HOLY FAMILY LEARNING AT CHATHAM
HOLY FAMILY REGIONAL CATHOLIC SCHOOL
HOLY NAME SCHOOL
HOLY REDEEMER SCHOOL
HOPE FOR HYNDMAN CHARTER SCHOOL
HUNTINGDON AREA SCHOOL DIST
HUNTINGDON CO CAREER & TECH
Independence Mission Schools
INTERMEDIATE UNIT 05
Intermediate Unit 1 RWAN  ConnectEd
INTERMEDIATE UNIT 11
INTERMEDIATE UNIT 28
JEANNETTE CITY SCHOOL DISTRICT
JOSEPH & ELIZ SHAW PUB LIBRARY
JOSEPH T SIMPSON PUBLIC LIBRARY
JUNIATA COUNTY SCHOOL DISTRICT
LA SALLE COLLEGE HIGH SCHOOL
LABORATORY CHARTER SCHOOL FOR COMMUNICATIONS AND LANGUAGES
LACKAWANNA TRAIL SCHOOL DIST
LAKELAND SCHOOL DISTRICT
LANCASTER MENNONITE SCHOOL DISTRICT
LAWRENCE CO AREA VOC-TECH SCH
LEWISBURG AREA SCHOOL DISTRICT
LINCOLN-EDISON CHARTER SCHOOL
LOYALSOCK TWP SCHOOL DISTRICT
MANHEIM CENTRAL SCHOOL DIST
MARPLE NEWTOWN SCHOOL DISTRICT
MARTIN LUTHER SCHOOL
MARY QUEEN OF APOSTLES
MEMPHIS STREET ACADEMY CHARTER SCHOOL
MERCY SPECIAL LEARNING CENTER
MERION MERCY ACADEMY
MID VALLEY SCHOOL DISTRICT
MIDWESTERN INTERMEDIATE UNIT 4
MILLCREEK TWP SCHOOL DISTRICT
MILLVILLE AREA SCHOOL DISTRICT
MONESSEN CITY SCHOOL DISTRICT
MONROE CAREER & TECHNICAL INSTITUTE
MONTGOMERY AREA SCHOOL DIST
MONTGOMERY HOUSE LIBRARY
MONTOUR SCHOOL DISTRICT
MONTOURSVILLE AREA SCHOOL DIST
MOON AREA SCHOOL DISTRICT
MT UNION AREA SCHOOL DIST
MULTI-CULTURAL ACADEMY CHARTER SCHOOL
MUNCY SCHOOL DISTRICT
NEW BRIGHTON PUBLIC LIBRARY
NEW DAY CHARTER SCHOOL FORMERLY TBLCS
NORRISTOWN AREA SCHOOL DIST
NORTHERN CAMBRIA SCHOOL DIST
Northwest Tri-County RWAN IU 5
NOTRE DAME HIGH SCHOOL, INC
OCTORARA AREA SCHOOL DISTRICT
ONE BRIGHT RAY COMMUNITY HIGH SCHOOL
OUR LADY OF FATIMA SCHOOL
OUR MOTHER-CONSOLATION SCHOOL
PA LEADERSHIP CHARTER SCHOOL DISTRICT
PAN AMERICAN ACADEMY CHARTER SCHOOL
PEN RYN SCHOOL
PENN CAMBRIA SCHOOL DISTRICT
PENN HILLS CHARTER SCHOOL FOR ENTREPRENEURSHIP
PENN HILLS CHARTER SCHOOL OF ENTREPRENEURSHIP
PENN-TRAFFORD SCHOOL DISTRICT
PETERS TOWNSHIP SCHOOL DIST
PHILADELPHIA SCHOOL DISTRICT
PINE-RICHLAND SCHOOL DISTRICT
PITTSBURGH CENTRAL CATHOLIC HIGH SCHOOL
PORTAGE AREA SCHOOL DISTRICT
POTTSVILLE AREA SCHOOL DIST
PROPEL SCHOOLS
READING PUBLIC LIBRARY
RICHLAND SCHOOL DISTRICT
RIDLEY SCHOOL DISTRICT
RIVERSIDE SCHOOL DISTRICT
RUSSELL BYERS CHARTER SCHOOL
SAINT GABRIEL’S HALL
SARAH A. REED CHILDREN’S CENTER
SCH ACADEMY
SCH OF THE HOLY CHILD-ROSEMONT
SCHOOL LANE CHARTER SCHOOL DISTRICT
SCHUYLKILL HAVEN AREA SCH DIST
SHARON CITY SCHOOL DISTRICT
SHIPPENSBURG AREA SCH DISTRICT
SNYDER COUNTY LIBRARY
Somerset Academy
SOUTH BUTLER COUNTY SCH DIST
SOUTH MIDDLETON SCHOOL DIST
SOUTH SIDE AREA SCHOOL DISTRICT
SOUTHERN TIOGA SCHOOL DISTRICT
SOUTHERN YORK COUNTY SCH DIST
SPRINGFIELD SCHOOL DISTRICT
ST CATHARINE OF SIENA SCHOOL
ST JANE FRANCES DE CHANTAL SCHOOL
ST PHILIP NERI SCHOOL
ST SEBASTIAN SCHOOL
ST THOMAS MORE SCHOOL
SULLIVAN COUNTY LIBRARY
SUMMIT ACADEMY
TACONY CHARTER SCHOOL
TAMAQUA AREA SCHOOL DISTRICT
TAMAQUA PUBLIC LIBRARY
THE ACADEMY SCHOOL DISTRICT
THE CARDINAL MAIDA ACADEMY
THE KHEPERA  CHARTER SCHOOL
THE LEHIGH VALLEY CHARTER HIGH SCHOOL FOR THE ARTS
THE PEOPLE FOR PEOPLE CHARTER SCHOOL, INC
TRI-STATE CHRISTIAN ACADEMY
TURKEYFOOT VALLEY AR SCH DIST
TUSSEY MOUNTAIN SCHOOL DIST
UPPER MERION AREA SCHOOL DIST
URBAN ACADEMY OF GREATER PITTSBURGH CHARTER SCHOOL
URBAN PATHWAYS CHARTER SCHOOL
VALLEY DAY SCHOOL
VALLEY FORGE MILITARY ACADEMY
WEATHERLY AREA SCHOOL DISTRICT
WELLSBORO AREA SCHOOL DISTRICT
WESLEY SPECTRUM SERVICES
WEST CHESTER AREA DISTRICT
WEST MIDDLESEX AREA SCH DIST
WEST SHORE CHRISTIAN ACADEMY
WESTMONT HILLTOP SCHOOL DISTRICT
WESTMORELAND COUNTY FEDERATED  LIBRARY SYSTEM
WORDSWORTH ACADEMY SCHOOL DISTRICT
WORLD COMMUNICATIONS CHARTER SCHOOL
WYALUSING AREA SCHOOL DISTRICT
YESHIVAH ACHEI TMIMSM Boys

Julie Tritt Schell

PA E-rate Coordinator
717-730-7133 – o
717-730-9060 – f
jtschell@comcast.net
www.e-ratepa.org

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