The following documents have been created by the PA E-rate Coordinator and are provided to assist PA schools and libraries with filing their E-rate applications.
Discounts, Category 2 Budgets and EPC:
- Category 2 Budgets Remaining for FY 2025 as of 9/16/2024
- One Portal Multi-Factor Authentication Set-Up Guide
- EPC Admin Guide – Logging In/Updating AAs/Adding – Removing Users/Consultants
- IU Discount Calculation Guidance
- Updating Category 2 Budgets and Discount Data Guide FY 2025
- How to Update Category 2 Enrollment and Seek Replacement Budget Guide
- Discount Calculations
- Hotspot Eligibility and Form 470 Guide
- Hotspot 3-Year Budget Calculation Worksheet
- Hotspot RFP E-rate Template
Form 470 Filing and Competitive Bidding:
- FRN Rebidding Status for FY 2025 C1
- RFP & Form 470 Narrative Guide – FY 2024
- Category 1 Form 470 Filing Guide – FY 2025
- Category 2 Eligibility & Bidding Guide for Public Schools – FY 2025
- Category 2 Eligibility and Bidding Guide for Non-Public Schools and Libraries – FY 2025
- PEPPM Mini-Bid Filing Guide – FY 2025
- CABIO Internet Bidding Exemption Option
- Fiber Eligibility Guide/FAQs
- Special Construction PIA Questions for Fiber Networks
- Reviewing and Evaluating Vendor Bids/Proposals – FY 2025
- Contract Guidance for E-rate Eligible Services/Equipment – FY 2025
- School Bus Wi-Fi Eligibility – Filing Requirements – FY 2025
- School Bus Wi-Fi RFP Templates
Form 471 Filing:
- Creating New Contract Records Guide FY 2025
- Creating New Contract Records for PEPPM Guide FY 2025
- Category 1 Form 471 Filing Guide FY 2025
- Category 2 Form 471 Filing Guide FY 2025
- Bulk Upload Tool for Internal Connections FRNs
- Top 34 Form 471 Filing Tips FY 2025
- How to Modify/Cancel FY 2025 Submitted Form 471 Applications
- Filing Guidance When Transitioning to a New Broadband Service
- How To File FCC Form 471 Window Waiver Request
PIA Review, Funding Commitments, E-rate Purchasing & Audits:
- PIA Review Guide FY 2025
- Funding Commitment Decision Letter (FCDL) Guide FY 2024
- Category 2 Equipment Purchasing Guide FY 2025
- Documents Required for a BCAP Audit
- Documents Required for PQA Audit
- Audit Internal Controls Questionnaire
- Hotspot Asset Inventory Template
Form 486, Form 479, Form 498, and Form 472 BEAR Reimbursements:
- Form 486 Filing Guide FY 2024
- Form 479 Filing Guide
- Form 479 Fill-In Version – FY 2022
- Form 479 Fill-In Version – FY 2023
- CIPA Guide for Libraries
- Form 472 BEAR Filing Guide – NEW BEAR
- Invoice Deadline Extension Request Guide
- Asset Register Sample
- Form 498 Filing & Updating Guide
- Vendor Form 473 SPAC User Guide
- UEI/SAM.gov/EIN Requirements for E-rate
General:
- E-rate Flowchart – New Contracts
- E-rate Flowchart – Existing Contracts
- E-rate Application Cycle – FY 2025
- E-rate Onboarding Guide
- PA Library Open Records Presentation 2024