The following documents have been created by the PA E-rate Coordinator and are provided to assist PA schools and libraries with filing their E-rate applications.
What Is E-rate?
Getting Set-Up
Calculating E-rate Discounts
| Updating FY 2021 Discount Data and Category 2 Enrollment Data Guide | IU Discount Calculation Guidance |
| Deciding What Enrollment/NSLP Data to Use for FY 2021 |
Eligible Services
Category 1 |
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Category 2 |
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New Category 2 Budget Calculations for FY 2021 |
Connections Between 2 Buildings – C1 or C2? |
Competitive Bidding
Bid Evaluation & E-rate Contracts
| Conducting Bid Evaluations – FY 2020 | Creating New Contract Records FY 2020 |
| Contract Guidance for Eligible Equipment/Services | Creating New Contract Records for PEPPM FY 2020 |
Requesting Funding – Form 471
PIA Form 471 Review
| PIA Review Guide FY 2020 | Special Construction PIA Questions for Fiber Networks |
Funding Commitments & E-rate Purchasing
| FCDL Guide FY 2020 | E-rate-Funded Equipment Inventory Sample |
| Cat 2 Equipment Purchasing Guide FY 2020 |
Turning-On Service
| Form 486 Filing Guide FY 2020 | Consortia CIPA |
| CIPA – add guidance |
Receiving Discounts
| Discounted Invoices (SPI) | Form 472 BEAR PIN Request Guide |
| Paying in Full and Seeking Reimbursement | BEAR Deadline Extension Request Guide |
| Form 472 BEAR Filing Guide | Invoice Reviews (pre-disbursement audits) |
Making Changes Post-Commitment
| Overview | Service Substitutions |
| Form 500 | Transfer Equipment Between Buildings/Equipment Disposal |
| Changing Service Providers |
Audits
| Document Retention Requirements | BCAP Audits |
| PQA Audits | Returning Funds to USAC |
Appeals & Waiver Requests